Job Posting: Office and Development Manager (part-time, 25 hrs/wk)
Cambridge School Volunteers (CSV) is an independent, non-profit organization in Cambridge, Massachusetts, that helps public school students succeed, both academically and personally. CSV trains and supports approximately 900 volunteers every school year in schools across the district. CSV works in collaboration with the Cambridge Public School Department, community leaders, other community agencies, businesses and corporations to develop programs for all levels of learners.
The Office and Development Manager reports to the Executive Director and works closely with the Development Director to provide office management and to support fundraising efforts.
Job Responsibilities include but are not limited to:
- Acknowledge donations promptly.
- Greet and assist visitors.
- Manage telephone calls, messages, and schedules.
- Coordinate communication with volunteers, teachers, and CPS staff as needed.
- Perform general office duties, including photocopying, handling incoming and outgoing mail, ordering supplies, scheduling, and overseeing equipment maintenance, etc.
- Maintain the database of donor and volunteer information, input data in a timely manner, record donations, generate thank you letters, maintain mailing lists, update volunteer stats, and generate reports in accordance with established schedules and in response to requests of individual staff members.
- Process CORIs for all volunteers and collaborators and submit to CPS in a timely manner; maintain a database and responding to issues as they arise.
- Together with the Executive Director, coordinate the logistics of the annual Mack I. Davis II Volunteer Recognition event.
- Assist in the logistics and event coordination for CSV’s annual fundraiser.
- Provide logistical support for trainings and events, arrange for building permits, signs, and welcome volunteers, etc.
- Oversee solicitation mailings – mail merge, printing, labels, mailing.
- Assist in the production and distribution of CSV’s e-newsletter.
- Write occasional blog or social media posts.
- As directed, promote CSV through social media and drive traffic to CSV’s website and social channels.
- Maintain positive relationships with donors, volunteers, funders, and collaborators.
- Make bank deposits.
- Function as an integral member of the CSV team, participate in staff meetings and overall program planning and evaluation on a regular basis.
- Perform other duties as assigned by the Executive Director.
- Bachelor’s degree.
- Excellent written, oral and interpersonal communication skills.
- Ease and facility with social media including Facebook, Twitter.
- Excellent attention to detail and accuracy.
- Ability to multi-task, work independently, take initiative and complete projects on time.
- Proficiency in Microsoft Word and Google docs.
- Ability to learn new software and programs quickly.
- Highly accurate typing skills.
- Experience with eTapestry donor software a plus.
- Experience with WordPress (or website development) a plus.
- Familiarity with Cambridge and/or urban public school settings is advantageous.
- An understanding of and empathy for the needs of teachers, students, and parents.
- Demonstrated ability to work effectively with adults and children from diverse cultural and socio-economic backgrounds.
Structure & Compensation
The Office and Development Manager will report to the Executive Director and work closely with the Development Director. The Director may supervise program interns, as assigned.
This position is part-time, salaried, 25 hours per week, for the 42-week Cambridge public school year, based out of the CSV offices at Cambridge Rindge & Latin School. Salary is commensurate with experience, approximately $25/hour.
CSV offers individual health insurance (contribution required), a SIMPLE IRA retirement plan, 3 weeks of paid school vacations, as well as holidays and sick time.
- Bachelor’s degree or higher from an accredited college or university or equivalent professional experience.
- Strong organizational and program administration skills.
- Experience in a high school setting preferred.
- Excellent digital and written communication skills.
- Demonstrated ability to work effectively with adults and youth from diverse cultural and socioeconomic backgrounds.
- Experience with mentoring, tutoring, and/or college admissions advising a plus.
- The ability to independently manage diverse responsibilities.
- Competency with Word, Excel, Google Docs, and PowerPoint.
To apply, please send resume and cover letter by email with the subject line “Office and Development Manager” to:
Cambridge School Volunteers intends to develop a staff that reflects the diversity of the students that we serve. We seek to create a team reflecting the diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities with CSV.